Putting together an exhibition is complex. You have to find the perfect venue that is not only the right size but also easily accessible and close to hotels to accommodate out of town exhibitors and attendees. You have to draw up blue prints, create an exhibition model, pitch to exhibitors, negotiate with vendors and exhibitors, register exhibitors and attendees, make sure everything is set up right and a whole lot more. With so many elements to consider, people to talk to and register, what you need to deal with this overwhelming task is an online helper to help you sell exhibition spaces and register exhibitors and attendees easily. What you need is EventAvenue!
EventAvenue's 'Exhibitor Management' is a highly flexible and customizable online solution that will launch your entire operation online and help you manage your exhibition's sales, operations, and accounting tasks easily. This solution will enable you to publish your space/stall plan online and enable your prospective exhibitors to view an interactive floor plan before booking an exhibition stall/space in real time. EventAvenue also empowers you with a range of powerful online management tools that will help manage all your pre-exhibition, on-site and post-exhibition tasks easily and cost-effectively. You will be able to manage registrations, sales, invoicing, CRM, accounting and reporting tasks directly online. It also allows you to collect payments in real time.
Here are just some of the benefits of EventAvenue's Exhibitor Management Solution:
The Exhibitor Management solution frees up time by reducing your workload. It will automate mundane and time-consuming tasks like registration, sales, invoicing, accounting and report generation. This reduction in workload will give you more time to plan and manage other activities for your exhibition or other events.
Geographic and time constraints often impede sales. Now add a 24 x 7 sales agent to your operations. The Exhibitor Management solution will plug directly into your exhibition website and acts as a vibrant 24 x 7 sales agent. Whether it is 5 in the evening or 5 in the morning, exhibitors can visit your website and view your floor plan, check footfall patterns, learn costs, etc., before making an informed decision. They will also be able to book and pay for their desired stall space immediately online without worries of some other exhibitor beating them to their first choice of space.
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Organizing an exhibition typically involves a small army of individuals pitching and negotiating with prospective exhibitions. The old method of organizing an exhibition while sound, was dangerous as each booked space/stall was not added to the system until the end of the day, making double space bookings not only a distant risk rather a reality. The Exhibitor Management solution is extremely flexible solution that includes an interactive floor plan to make pitching much easier and a real time booking engine that enables bookings in real time. Additionally, every time a space/stall is book, the information is automatically updated in the system prevent double booking fiascos. It also has many in-built features to add your exhibition branding - logo, image, colors on your floor plan and your booking and payment pages.
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Once an exhibitor is convinced that by participating at your exhibition, he can increase his potential earnings, you need to secure his booking with a payment. This is simple enough when the exhibitor operates locally, but what about out of town exhibitors. The time lag between your sales team pitching the exhibition and him sending you a check via courier is precarious. A busy day or a tiny doubt can cause this convinced exhibitor to change his mind. EventAvenue offers you the widest and most diverse range of payment options that enables you to secure stall bookings by accept payments from exhibitors using all major credit cards, 18 Indian debit cards, 36 Indian net banks, 20 Chinese net banks, 3 Singapore net banks, Itz Cash Card and Mobile Payments.
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Creating awareness about your exhibition is essential for success. The Exhibitor Management solution has an Auto-Email facility that lets you send e-invites, marketing brochures etc. to prospective exhibitors and attendees without exerting much effort or expense.
Start selling exhibition space/stalls and registering exhibitors and attendees quickly and easily with EventAvenue's Exhibitor Management Solution!
