An event is like a movie production where the event organizer is the movie director but without the advantage of dress rehearsals and multiple takes and the client is the producer who has invested money in the film and is only interested in receiving his money’s worth. This attitude creates a highly pressurized working environment. However, you can reduce this pressure by using an online event management solution such as EventAvenue to take your event online and simplify many of your routine tasks.

EventAvenue is an online event management solution that automates many of your event management tasks. Thus, you spend less time running around and more time actually managing your event. A key benefit of an online event management solution is the reduction in your workload.

Here are some of EventAvenue's features and examples of how they can reduce your workload:

1. Automates Registration Processes
   People outside the event industry think of registrations as a singular process when in reality it is a 3-fold process consisting of registration collections, changes and cancellation. This process can also include wait-listing i.e. maintaining a list of interested delegates in event of cancellations. By automating your registration process with the help of an online registration facility you can
   
   

   	Reduce admin costs
   	Reduce manpower required by minimizing the amount of data entry work
   	Reduce errors caused by illegible handwriting and other human errors
   	Minimize the impact that receiving calls from delegates with requests to changing their registration details or canceling their registrations has on your already compact schedule
   	Maintain a list of potential delegates without any additional efforts

   
   An offline event equals to manual registrations. Based on the size of the event, you need to allocate or hire sufficient manpower to register your delegates. This increases your admin costs and there also is a possibility of human error during the data entry process. Another drawback of offline events is the large number of calls by delegates with change requests and cancellation requests. These calls disrupt your already hectic schedule and eat into your time. Last but not least, you need to develop and maintain a list of potential delegates. The aim behind this activity is to ensure that you can fill in empty seats caused by cancellations. However, this task tends to be labor intensive, tedious and time consuming.
   
   EventAvenue enables you to conduct the entire registration process online - creating a registration form, mailing invitations to potential delegates, collecting registration, accepting payments and storing the delegate's registration information in an online database which you can access from anywhere, at anytime through any PC with an internet connection, at your own convenience. It also has a ‘Username and Password Protect Registration' feature that when activated allows guests to go online and make their own updates and cancellations. Your involvement is limited to receiving an email notifying you that the changes or cancellation took place. Another benefit of the EventAvenue solution is the ‘Waitlisted' feature. You can activate this feature to automatically create a list of interested delegates once the registration limit has been reached. This simplifies the process of contacting delegates incase of a cancellation.
   
   
2. Automates Emailing Tasks
   To send an event invitation or a registration form for an offline event means paper, printing, envelopes and courier. This process is high in costs and slow in delivery and acceptance. You can eliminate this expensive and time consuming process by opting to use EventAvenue's Auto-Email feature.
   
   EventAvenue's Auto-Email feature will enable you to create your registration form and event invitation online and send them via email right into the delegate's email account. The delegate will be able to register for your event using the link provided in your mail. The key benefits of using EventAvenue's Auto-Email feature are - you eliminate the cost of paper, printing and couriering the invitations and reduce the amount of time required to accomplish the process.
   
   
3. Automate payment processing
   Managing an event processing payment can be a major hassle as you have to deal with the possibility of bounced cheques, wrong credit card numbers and declined cards. If you don't have these issues then there other accounting complexities that come into play.
   
   An online event management system like EventAvenue will eliminate these extra steps. It comes with an in-built payment facility which allows you to process payments in real-time. It also has a wide variety of payment options credit cards, debit cards, cash cards, direct debit processing and mobile payments that will enable you to capture a wide audience. EventAvenue also has a variety of features that simplify and quickens your accounting tasks.
   
   
4. Auto-generate Reports
   Most event organizers would agree that compiling reports is the most tedious part of event management. You have to use Excel spreadsheets to organize your data in order to compile the report requested by the client.
   
   With EventAvenue's Auto Report Generation feature, you can compile reports within minutes instead of days. You simply need to feed the criteria into the system and with a simple click of a button you can generate a multitude of reports. For example: Reports with information such as how many people registered for your event versus the number of people who attended etc. Moreover, you can password protect and send these reports to clients, to ensure only authorized personnel can view the reports. You can generate an unlimited number of reports in different formats.

In conclusion, an online event management system will greatly reduce the stress involved in planning and organizing a successful event.